Common Mistakes to Avoid When Choosing a Serviced Office
By Roy Fiszer-Watson |
When I first entered the world of flexible workspaces, I assumed finding the perfect office would be as easy as spotting a nice view and making a booking. But after years of working with businesses of all shapes and sizes, I’ve learned that the process can be full of hidden pitfalls. That’s why I’m sharing my top tips on common mistakes to avoid when choosing a serviced office—because sometimes, what you don’t see on the tour matters most.
Not Reading the Fine Print
This is one I’ve seen trip up even the most seasoned business owners. A glossy brochure and friendly tour can make it feel like everything is covered—but hidden fees for printing, meeting rooms, and tech support can add up quickly.
- Check for VAT inclusions or exclusions.
- Ask about what services are actually included in the quoted rate.
- Request a sample invoice before signing.
Choosing Based on Price Alone
I get it—budgets matter. But picking the cheapest space can cost you more in the long run. If your team is unproductive because the WiFi is patchy or the layout doesn’t flow, that discount loses its appeal fast.
Instead, focus on value. What do you get for your money? Sometimes a space that’s £50 more per desk saves you hundreds elsewhere.
Forgetting to Plan for Growth
Scalability is key. One of the most common mistakes to avoid when choosing a serviced office is underestimating how quickly your business can change. Ask:
- Can we move to a larger office in the same building?
- How flexible are the lease terms?
- Is there hot-desking or breakout space we can use as a buffer?
If you’re planning ahead, browse scalable serviced offices in London.
Overlooking Tech Infrastructure
Tech is often treated as an afterthought, but it’s the backbone of modern business. Here are a few quick checks I recommend:
- Run a speed test while you’re touring.
- Ask about dedicated bandwidth vs. shared connections.
- Check for power outlets, backup WiFi, and support on site.
Not Visiting at the Right Time
I always encourage clients to visit during working hours. A space might seem peaceful at 10am on a Monday—but come Wednesday lunch, it could be noisy and overcrowded.
Try to get a sense of what it’s like when everyone is in. Is the kitchen overcrowded? Are the meeting rooms full? Does the WiFi slow down?
Ignoring Location Logistics
Location is about more than a postcode. Think about:
- Commute time for your team
- Access to transport and amenities
- How the area reflects your brand to clients
Find offices in London zones that work for your team.
Skipping the Exit Plan
No one wants to think about moving out before they’ve moved in—but exit terms matter. Ask about:
- Notice periods
- Deposit return process
- Cleaning and reinstatement responsibilities
Infographic: 5 Mistakes to Avoid
| Mistake | Why It Matters |
|---|---|
| Not reading the contract | Hidden fees and clauses |
| Choosing by price only | Compromised quality and experience |
| Overlooking scalability | Future limitations |
| Ignoring tech | Productivity loss |
| No exit plan | Unexpected costs at move-out |
Final Thoughts on Common Mistakes to Avoid When Choosing a Serviced Office
When you avoid these common mistakes, you don’t just get a better office—you get peace of mind. Trust your gut, ask the tough questions, and never feel pressured into a space that doesn’t feel quite right.
If you’d like help comparing options, understanding contract terms, or finding a space that fits your future plans, we’re here for you. Start your search with Serviced Office Portal—free, impartial, and built around your business goals.
